Brookfield Properties is a fully-integrated, global real estate services company, providing industry-leading portfolio management capabilities across the real estate investment strategies of Brookfield Asset Management, a global alternative asset manager. Brookfield Properties develops and manages premier real estate with a focus on maximizing the tenant experience and investment performance. We are committed to integrating leading-edge real estate technologies which keep us at the forefront of innovation and sustainability – benefiting not only our tenants and business partners, but also the communities in which we operate.
We are searching for a talented Executive Administrative Assistant to be based out of Key Tower in downtown Cleveland.
Provides advanced, diversified and confidential administrative support. Performs duties using independent judgment and initiative to determine approaches or actions to take in non-routine situations. Interprets guidelines using policies and precedents. Handles a variety of situations involving clerical and/or administrative functions of the office or business unit without involving the executive. Thoroughly understands business and work cycles to prioritize work.
Interfaces with company executives and other individuals both internally and externally on matters relating to the day-to-day operation of the department or business unit; these matters can, at times, be of a confidential nature. Responds to questions by identifying and implementing workable solutions to problems with minimal guidance from executive.
Authors correspondence of a complex nature which requires understanding of executive's views, general office policies and technical matters; prepares moderate to complex materials needed by executive for general meetings and appointments.
Organizes executive and performs support duties keeping business and scheduled commitments timely. These duties include but are not limited to: Noting commitments made by executive during meetings; establishing appointment priorities and rescheduling or redirecting meetings or invitations reads, reviews and often summarizes incoming correspondence and publications.
Generates or updates reports, spreadsheets and other documents using a set schedule and prescribed approach. Creates and distributes presentation materials for meetings in collaboration with the executive. May use corporate accounting system such as SAP.
Plans and coordinates special events (meetings, conventions, etc.) for a variety of individuals including top-level executives and attendees. Negotiates most of the basic services associated with meetings and events to get best service at lowest cost.
Analyzes department/business unit methods in order to improve or simplify procedures or suggest cost reductions; this includes but is not limited to record-keeping, forms control, policies and procedures, and workflow. Suggests new systems or revisions to established procedures or existing policies.
This position requires an Associate Degree in General Business, 8- 10 years of experience can offset minimum educational requirements for this role
5 to 7 years in an Executive support role
High level of integrity and ability to maintain confidentiality
Close attention to detail
Ability to work well under pressure and prioritize multiple assignments and activities
Excellent organizational skills
Proven skills n the areas of decision-making and conflict resolution
Ability to anticipate and be proactive rather than reactive
Excellent oral, written and interpersonal communication skills
Equal Opportunity Employer: Minorities/Religion/Sex/Protected Veterans/Disability/Sexual Orientation/Gender Identity/Marital Status/Pregnancy/Age/National Origin/Genetic Information