A Day in the Life of a Community Services Administrative Assistant:
As a Lincoln Military Housing Assistant Community Services Administrative Assistant, you will provide administrative support to the CS Director on various assigned tasks and projects. Your role and support is important in the success of the CS Department and delivering on Lincoln s mission of providing exemplary service in accordance with Lincoln Military Housing quality customer satisfaction standards.
Your Responsibilities include, but not limited to:
Event Planning- develop and coordinate all phases of the event planning process (research, design, planning, coordination, and evaluation) with delivering quality and creative events that follow the CS SOP, Company Mission and Core Values in both an independent and group environment
Event Management ability to manage and execute multiple events simultaneously. This includes but not limited to timelines, production schedules, risk assessment, creative design, vendor/venue management, event team coordination, and logistics management.
Event Production Coordination responsible for executing on and off site events including but not limited to event team coordination, event set-up, day of hosting, event and risk brief, managing logistics throughout the event, and event tear down.
Budgets and Contracts - oversee, review, and process assigned accounting and financial matters based on assigned event budgets. (i. e. processing invoices in Payscan, MEC s/IEC s, PAF s, PO s, requesting quotes from vendors)
District Support- support District Teams within the event planning process to ensure the success of the event experience and entire planning process.
Marketing Coordination- develop, design, and create effective and comprehensive marketing plans and materials to market events and programs (i. e. flyers, website content, social media content, newsletters, banners, posters, email, event photography, event registration management).
Partnership Coordination- collaborate with like-minded military organizations, agencies and businesses on partnership and/or sponsorship opportunities to meet the needs of the residents through programing, events and other resident events.
Record Keeping- maintaining accurate event folders and records both online and in paper form and submit required items by deadlines (i. e. event recaps, attendance stats, evaluations, event photos).
Administrative Duties - performs various administrative and computer tasks (i. e. phones, filing, email communications, input of information/data into various software and information systems).
Department Support support through special projects, team members, and collateral duties as assigned.
Participate in and attend various department or regional meetings, seminars, industry trainings, and other work-related functions.
What You Need for Success:
Position requires event planning experience; experience with recreation, hospitality, marketing, communication orrelated field with a minimum of 1-2 years experience preferred.
Solid computer skills required. Proficiency in using Microsoft Office, a website Content Management System(preferred), Google applications including GMAIL, social media platforms, and graphic software (Adobe, Publisher, Photoshop, and InDesign preferred).
Effective written and verbal communication and interaction skills with internal/external customers to sufficiently exchange or convey information and to give and receive work direction.
Excellent project planning organization and strategic planning skills.
Ability to work in a fast-paced environment, effective time management, ability to balance multiple tasks and projects, prioritize and complete assigned duties to ensure operational and event objectives and goals are achieved.
Must possess a positive and professional demeanour in all interactions, under all circumstances. High degree of flexibility, reliability, and ability to work under pressure.
Ability to be self-reliable and take initiative and ownership with assigned tasks and responsibilities.
Ability to operate a motor vehicle (valid license required).
Must be available to work a varied and flexible schedule, including evenings and weekends, holidays and overtime as required. A minimum of 1-3 years experience in the administrative field.
What We Provide You:
Lincoln offers a wide range of insurance options and benefit programs. Our benefits take into consideration everything from career development to family matters, health and wellness, and we are committed to doing everything we can to offer you quality benefits and healthcare coverage. In addition, we offer competitive compensation and generous paid time off.