Since opening in 2000, the culture at Alliance has been one with an entrepreneurial spirit that consistently pushes the evolution of the multifamily industry. As a result, we've revolutionized the apartment living experience and continue to be recognized for delivering world-class services and exceptional customer experiences. And that's really why we are here in the first place - to build homes, lifestyles, and opportunities for those who call Alliance home. It's this mission that propels us forward each day, motivating us to craft work environments that are engaging, empowering, and dedicated to professional advancement.
If you're looking for a fast-pace, ever-evolving career that rewards grit and perseverance, you've come to the right place. Welcome home.
A Day in the Life:
As an Executive Assistant to Alliance Residential's C-Suite, you will primarily be responsible for providing analytical support and coordination of the organization's major strategic initiatives, as well as, be the liaison between the corporate office and satellite offices. In addition, you will assist with general office duties such as expense reports, meeting set up, travel set up, ordering of office supplies, filing, etc.
What You'll Do:
Provide executive level support to network of Vice Presidents
Provide support and services essential to the mission of the Company and the day-to-day operations of the Executive.
Spearhead coordination of department-wide initiatives and reporting.
Serve as project manager to the Executive's tasks and initiatives.
Manage receipts and expenses for departments, as well as submit expense reports on behalf of the department.
Plan, coordinate and oversee Company events and other client meetings.
Coordinate travel schedules, meetings and other schedules.
Provide background information and/or supporting documents in preparation for scheduled appointments, meetings, speaking engagements, conferences, interviews, etc.
Maintain an effective flow of information between all levels of the Executive's internal and external contacts on a wide spectrum of the Company's plans and priorities.
Draft and coordinate documents, contracts, and other administrative paperwork.
Create, complete, analyze and update applicable reports and communications.
Create and build PowerPoint and other presentations for executives for clients and other Company events.
Maintain, organize and update files and reports and accurate lists of all employees, organizational charts, etc.
Ensure all deadlines are met. Prioritize conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Review and revise other documents requiring Executive's signature, including but not limited to, purchase orders, expense reports, contracts, etc.
Prepare and distribute relevant materials to relevant parties in advance of meetings, etc. Take minutes at all relevant meetings and events and provides support to others as requested.
Maintain current knowledge of all Company-wide policies, practices and procedures.
Respond to and handle confidential and sensitive information with poise, tact, and diplomacy and use good judgement in making independent decisions.
What You'll Need to Succeed:
Excellent software skills including Excel, Word, PowerPoint, Adobe Professional, and InDesign
Exemplary customer service and excellent communication skills
Excellent organization skills
High degree of confidentiality and trustworthiness
Attention to detail and follow-up skills
Ability to multi-task and change focus quickly to accommodate service needs of associates and/or clients
What You'll Receive:
Professional and upbeat work environment
Competitive compensation and incentives
Paid training and professional development opportunities
Generous paid time off including vacation, sick, holiday, birthday and volunteer time
Low Premiums for Medical, dental and vision coverage; including access to telemedicine
Paid parental leave for eligible new parents
Flexible spending account
Health saving account with Company match
401k program with Company match
Housing discounts (When available)
Flexible hours and remote positions (when available)
Company-paid life insurance
Short and long term disability coverage
Team building events
Associate wellness program, including financial wellness (partnerships with Gradifi and Bank of America)
Regional and National Award programs
Associate referral bonus program
Internal Number: 9448
About Alliance Residential
Alliance is one of the largest private U.S. multifamily companies with offices throughout the West, Southwest, South-Central, Southeast, Mid-Atlantic and Northeast. We have invested in more than $3 billion of real estate and manage a $9 billion portfolio with a focus toward superior local leadership and a comprehensive national support infrastructure.
Headquartered in Phoenix, AZ with 26 regional offices nationwide
Active buyer, builder and manager across 15 states and 24 metropolitan markets