A minimum of ten years of proven work administrative and office managerial experience in the large scale multifamily or commercial arena is required for this position. This individual must be able to come to the table with full skill sets on first day of employment. Supports and enhances the capacity of various supervisors including Vice Presidents to fulfill their responsibilities and to meet their expectations. Works with minimal to no instruction or supervision. Will provide support to Vice President and will work with Project Managers and other administrative assistants as needed to provide full support to construction corporate office. Leadership accreditations are preferred and administrative certifications and trade association certifications are required. CPR and first aid training are preferred. Solid understanding of construction law and lien law specific to states within our operating platform are required. Complete comprehensions of Oracle accounting platforms such as J. D. Edwards are required.
Understands the flow and order of the construction process
Completes routine clerical functions within established time frames.
Composes and prepares routine correspondence for signature.
Be proficient in budget reconciliation month over month and overall projected costs to complete.
Handle all accounting functions for general and subcontract management.
Independently prepares recurring reports for signature.
Answers the phone, provides information and receives information concerning matters involving the department.
Makes travel arrangements for supervisors.
Reconciles purchasing cards for supervisor(s) and submits reports to accounting.
Coordinates appointments, meetings and communications for office.
Conducts research and gathers information in support of the supervisor s decision-making responsibilities.
Establishes and maintains a variety of files and records.
Maintains control files of matters in progress and follows up to ensure that pending issues are completed.
Accepts changes in assignments or responsibilities
Serve on various committees affiliated with the construction department effort
Create efficiencies within our current operating platform
Display strong and professional leadership.
Mentor and train entry level administrative personnel
Handle HR efforts and new hire paperwork while interfacing with the appropriate departments
High School diploma and industry certifications; Bachelor s Degree desired
10 years construction industry experience at administrative level supporting multiple managers.
10 years Construction industry experience. Billing experience necessary. 10 plus years experience with Certified Payroll, MWBE reporting, HUD certified payroll, JDE accounting platform.
10 years experience performing complex clerical duties. Advanced training in typing and general office procedures. Ability to communicate effectively orally and in writing.
Advanced software skills in Microsoft Office. Constructware (Autodesk) experience would be helpful but not required.
And here s the fine print HR wants you to know:
Job is intermittently sedentary but requires mobility (i.e., climb stairs)
Will use some repetitive motion of hand-wrist in using computer and writing
Must have normal range of vision to complete paperwork and computerized documentation; hearing and speech to communicate with residents, vendors, supervisors and coworkers on the telephone or in person on a regular basis
Must handle stressful, urgent, novel and diverse work situations on a daily basis
Emotional stability and personal maturity are important attributes in this position
Works in a typical office setting with daily exposure to outdoor environment (i.e., heat, cold, damp, rain, etc.)
Hazards can be avoided with proper lifting techniques, SDS and general safety training
Will be regularly called upon to work long hours and odd schedules (including weekends)
Position requires periodic travel by automobile to handle work-related activities
May require airline travel, out-of-town and /or overnight trips
Attendance and punctuality is essential for success in this position
Contact your HR team for the position s Physical Demands Analysis
This job description is not an all-inclusive list of duties and responsibilities. Camden may add or change responsibilities in order to meet business and organizational needs. Employees must meet qualification standards that are job-related and consistent with business necessity and must be able to perform the essential functions of the position, with or without reasonable accommodations.
Camden Property Trust is one of the largest publicly traded multifamily companies in the U.S. Operating as a Real Estate Investment Trust (REIT), we own, develop, acquire, sell and manage apartment communities in 15 major markets. Camden has more than 1,800 employees across the country and is headquartered in Houston, Texas.
Camden has been recognized by FORTUNE® Magazine as one of the "100 Best Companies to Work For" in the country! We are the only multifamily company to ever be included on FORTUNE's famous list. We are committed to the growth and success of everyone we work with, which is the foundation for building focused, effective teams and creating an exciting and impactful work environment. Our shared values (including our commitment to fun!) make Camden an industry-leader and one of the nation’s best employers.