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The Administrative Assistant to the Operations team provides support to Regional Managers and Regional Vice Presidents. Strong attention to detail and professionalism are required as this position is responsible for preparing information to owners, processing due diligence reports, and proofing market surveys. The Administrative Assistant to the Operations team has at least 5 years previous experience in a corporate administrative role and strong Microsoft Office skills.
Assist Regional Managers by running reports and completing a spreadsheet for meetings on Monday mornings
Process payroll entries for the Regional Managers and Community Managers on a bi-weekly basis
Proof and archive market surveys from communities on a monthly basis
Prepare property management agreements and due diligence agreements as needed
Assist in the preparation of packages for owners, lenders, etc. as needed
Ability to produce presentations, organizational charts, demographic reports, market research, property data sheets, competition maps, graphs, charts, and mailings
DC corporate office administration including ordering office and break-room supplies, coordinating office setup and building access for new hires, greeting office visitors and setting up meetings and assisting corporate associates with ad-hoc projects as needed.
Assist with the preparation of community budgets on an annual basis
Plan and coordinate company meetings and events when requested
Handle resident calls in a professional manner
Make travel arrangements, coordinate event registrations, and create expense reports
Support communities and other departments as needed
Special projects and other tasks or duties as assigned by supervisor
Maintain an excellent customer service relationship by adhering to the Gables Pledges of Customer Service
Adhere to the Gables Standard Operating Procedures
To perform this job successfully, an individual must be able to perform each essential duty well. The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Education A High School education or equivalent is required. Position requires the ability to read and write English fluently.
Professional Experience Five years of corporate administrative assistant experience is required. Previous property management experience is preferred, but not required.
Attendance/Travel Requirements The position requires the ability to work five days of the week, usually 8:30 am to 5:30 pm, but flexible if overtime is required. Minimal or no travel is required.
A valid driver s license and current automobile insurance is required. Position requires individuals to furnish their own vehicle to fulfill all of the job s functions. Position requires the ability to use general office equipment including computer, printers, copy machines, fax machines, postage machine, binding machine, etc.
Ability to manage multiple tasks in a fast-paced environment with limited supervision
Ability to maintain confidentiality
Maintain a professional image
Good listener with ability to calm irate customers
Ability to compose a variety of spreadsheets
Excellent written and verbal communication skills while working with all levels of the organization
Ability to accept and learn from constructive criticism
Must be well organized
Must be detail oriented
Must be team oriented but able to work independently
Must demonstrate tact and diplomacy
Ability to prioritize tasks
Must be efficient
Must have good problem solving skills
Must be customer service oriented
Ability to meet deadlines
Ability to follow oral and written instructions
Excellent MS Outlook, Word, Excel, PowerPoint and Publisher skills
Adobe Acrobat experience
Strong Internet knowledge
Learning & Development:
Maintain a commitment to ongoing personal development and career growth though career path activities provided through Gables University curriculum and external sources as needed.
Career Apparel: Associate must wear career apparel based on defined company standards.
An Equal Opportunity Employer - M/F/D/V.
If you're passionate about exceeding goals and providing exceptional customer service experiences, come join Gables in our mission of Taking Care!
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Internal Number: 2020-8045
About Gables Residential
Gables Residential is an award winning, vertically integrated real estate company specializing in the development, construction, ownership, acquisition, financing and management of multifamily and mixed-use communities.
Gables manages approximately 38,000 apartment homes and 400,000 square feet of retail space and has received national recognition for excellence in development, management, sales, marketing, training, benefits and corporate accommodations. These achievements reflect the impact of our experienced and dedicated team members, our superior knowledge of the markets served, and expertise in development and management.