Administer the Company's Leave of Absence and Medical Job Accommodation programs for all nationwide team members in accordance with federal, state and local laws and regulations, and Company policy.
The HR Services Coordinator will oversee and administer leave requests and medical accommodations by providing specialized support to affected team members and coordination to their managers, particularly those leaves arising under the Family and Medical Leave Act (FMLA), the Americans with Disabilities Act (ADA), state and local leave laws, and short-term or long-term disability plans.
Effectively interpret all leave requests to determine leave type and eligibility and timely notify team members of their rights and options.
Process and administer all leave of absence requests and ensure all leave notices are documented and communicated to team members within required timeframes set forth by the Family Medical Leave Act (FMLA), other state and local laws and regulations, and Company policy.
Communicate with team members regarding their needs for leave and/or modified work schedules. Ensure that team members are aware of their responsibilities and of any documentation and notice required to qualify for and to take leave. Provide superb customer support and timely communications with team members to answer their questions and ensure understanding of the process and timeline.
Handles the FMLA leave administration process from the team member's initial notice of the need for leave to their return to work. This includes gathering and completing all required paperwork, determining leave eligibility, designating leave as FMLA-qualifying, requesting medical certification as needed, and accounting for intermittent and reduced schedule leave use.
Maintains reasonable communication with team members on leave to facilitate smooth and timely return to work; relays communication between team members and their managers during leave, within reason.
Facilitates other leave requests, which may include accommodation requests under the ADA.
Administers other company time-off programs in accordance with internal policy and applicable laws.
Coordinate the day-to-day leave process by managing workflow, including tracking all leave of absences, identifying discrepancies, obtaining necessary approvals and/or following-up on outstanding issues. Secure additional documentation as needed.
Keep abreast of all Federal and state laws and regulations that affect the Company's Leave of Absence policies. Review and recommend revisions to Company leave policy to ensure compliance with federal, state and local laws and regulations.
Maintains complete and accurate records of leave and accommodation requests in accordance with specified legal requirements and documentation of best practices.
Preserves confidentiality of team members' medical documentation and information.
Maintains knowledge of all applicable leave and accommodation laws including the FMLA, ADA, and state and local laws.
Complete various human resources, financial, administrative, and other reports and analysis, and perform other duties as assigned or as necessary.
Extensive knowledge of the leave requirements and other legal protections afforded by the FMLA, ADA, company leaves and related time off, and all applicable laws. Excellent written and verbal communication skills. Excellent analytical and problem-solving skills. Excellent organizational skills and attention to detail. Proficient in Microsoft Office Suite or similar software required. Proficient in Qcera LeaveSource leave management software a huge plus.
Education and Experience:
Minimum two years of human resource/leave management experience. SHRM-CP or SHRM-SCP preferred. Completion of specialized certification or training on FMLA/leave administration a plus.
Maintains records related to leaves and job accommodations in compliance with applicable legal requirements.
Prefer this position to sit in Tampa, FL, but will consider qualified applicants from other locations within the United States. This position is not relocation eligible.
Internal Number: R0020200?clientRequestID=14ce5
National Platform with Local ExpertiseGreystar, founded in 1993, provides world-class service in the multifamily real estate business. Our innovative business model integrates the management, development and investment disciplines of the multifamily industry on both national and local levels. This unique approach and our commitment to hiring the very best multifamily professionals have resulted in record growth, making us one of the most respected and trusted multifamily real estate companies in the country.Because our business model includes both investment and service-oriented businesses, we’re able to maintain a constant presence in local markets and create value in all phases of the real estate cycle. Our national platform provides economies of scale, financial sophistication, institutional quality reporting and tremendous capital relationships, while our city offices provide local market expertise and execution.Our dedication to redefining excellence in apartment living means we’re constantly exploring innovative ideas and pioneering new ways to serve our residents and clients. The Greystar team is more than 5,300 team members strong and growing. Check out the latest opportunities.