Job DetailsLevel ExperiencedJob Location Cooper Creek - Louisville, KYJob Description
At BH Management Services, we are committed to creating value. We acquire, improve and manage apartment communities, and our success in this endeavor is evidenced by our growth from a start-up firm in 1993 to one of the largest multi-family management companies in the nation. BHunderstands that great customer service is what keeps residents satisfied, and that great service comes from engaged, happy and well-trained team members. In 2018 and 2017, BH was ranked as one of FORTUNE magazine and Great Place to Work s "Best Workplaces for Women." BH was also ranked in 2018 and 2020 as one of the "Best Workplaces for Millennials. In addition, in 2019, BH was named to the 100 Best Workplaces for Diversity. We continue to recognize that we are only as strong as each individual employee and we value our employees by providing a strong benefit package:
3 Weeks of Paid Time Off
Medical/ Dental/ Vision
401(k) + company match
Birthday Paid Day Off
BH Gives Back (Paid Volunteer Time Off)
13 Paid Holidays
BH Paid Leave
Employee Assistance Program
Position Summary:Reporting to the Community Manager, the Onsite Bookkeeper is responsible for handling various bookkeeping related duties, reports, collections, resident ledgers and all the Accounts Payable and Accounts Receivables functions. May perform duties on behalf of several properties. Exhibits strong commitment to the service needs of the internal and external customer. Represents the company in a professional and courteous manner. Will be assisting with resident activity, leasing, answering phones, as needed.
Essential Job Functions:
Collaborates with appropriate parties to ensure accounting functions for the property are handled timely, accurately, and within company guidelines including, but not limited to; ensuring all monthly invoices are received, batched and scanned to the appropriate corporate accounting representative each week; makes daily deposits to the bank or via desktop scanning deposit; Monitors the weekly deposit report to ensure and/or handle any failed deposits; balances all resident ledgers and reports in Yardi.
Monitors and reviews all vendor statement balances including balance forwards and researching late fees; performs a review in Yardi to ensure invoices paid/processed match the vendor statement.
Assists in the collection of rents and deposits from residents and prospective residents. Update all rents, deposits and application fees daily; minimizes delinquency through consistent follow-through on collection activities, including phone calls, notices and personal visits; issues appropriate notices such as late payment, eviction notices and returned check memos.
Maintains and updates daily reports concerning notice to vacate, vacancy reports, activity reports, etc.; verifies status of vacant units to confirm that all units are ready to lease and inspect all pre-leased apartments prior to the resident s scheduled move-in.
*This position may transfer / float to other properties.*
High School or GED (General Education Diploma) preferred
Strong attention to details, planning and time management skills
Ability to travel and assist at other properties may be required
A valid driver s license may be required
Professional appearance and demeanor
A positive and team-oriented attitude
Strong communication skills
Ability to work in a fast paced, deadline driven environment.
Ability to work with a diverse group of people to include co-workers, vendors and customers.
Prior property assistant management experience.
Physical Requirements/Environment:The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
This job generally operates in a professional office environment but may also occasionally operate in an outdoor environment. While performing the duties of this job, employees must be able to remain in a stationary position for long periods of time, occasionally move about the office, constantly operate a computer and other office equipment, communicate regularly and effectively with others, both written and verbally, and may occasionally lift up to 30 pounds.
This position requires close visual acuity to perform an activity such as preparing and analyzing data and figures, viewing a computer terminal, and extensive reading.
Work Schedule:8am-5p or 9a-6pm, Monday-Friday; weekends may be required to meet business needs. *This position may transfer / float to other properties.*
All BH employees are expected to conduct themselves in a professional manner at all times, perform the tasks delegated by supervisors, and observe and support the company s policies and procedures
Equal Opportunity Employer. Drug Free workplace. Employment offers are contingent upon successful completion of a background check and drug screen.
Internal Number: 34902
About BH Management Services, Inc.
We are a multi-family management company with more than 33,000 units nationwide. BHMS is an equal opportunity employer and we offer a competitive benefits package, including medical, dental, life, vision and 401(k).