Our company is currently hiring for a Construction Administrative Assistant.
We are one of the largest and most diversified property management companies in the United States.
The function of this position is to assure the Regional Office runs smoothly and reports are completed and distributed in a timely manner. Job responsibilities will vary and may include, but are not limited to, the following:
Oversee office operations, including ordering supplies, keeping track of maintenance agreements on office equipment, and assuring phone lines are covered during business hours.
Oversee distribution and recording of correspondence and documentation.
Prioritize and/or handle routine mail/messages for key individuals within their office.
Assure all phone and email address lists are up-to-date for all subcontractors, suppliers and consultants.
Create and maintain a system of keeping track of the location of key individuals in the office during business hours.
Assist with Owner/Client requests, including collection of information and timely processing of Owner's Reports, weekly reports for the Regional Vice President and/or any other reporting functions delegated to the office by the Director of Construction or other Project Managers.
Alert RVP of any problems or irregularities with reports when possible.
Act as liaison with other field and corporate offices.
Other reasonable job functions as needed or requested by the Regional Vice President.
The Construction Administrative Assistant is very often the first contact a person has with their office. Therefore, it is imperative they present a professional demeanor in person, over the phone, or when using email. The following qualifications are a minimum in order to be considered for the position:
Must be proficient in the following:
Microsoft Word, Excel
Internet and email use
Ability to learn new computer programs
Must be able to work Monday through Friday during regular business hours; some overtime may be required on an as-needed basis.
Must have proficiency in verbal/written communications.
Must have proficiency in math.
Ability to work independently.
Must have the ability to prioritize duties, exercise good judgment, and use discretion when necessary.
Some college hours preferred.
Professional, polished appearance is essential.
Construction office experience is a plus.
Knowledge of Timberscan, Sharefile, and Procore is a plus.
A valid driver's license and reliable transportation is required to travel to job sites as necessary.
Our company offers competitive pay, a benefits package that includes health, dental, vision and 401(k) and opportunities for career development and advancement.