The Commercial Office Coordinator reports to the Commercial Property Manager and coordinates facility administration for a regional office. Coordinates mailroom performance and commercial lease compliance processes. Assists in day-to-day management of facility operations. The successful candidate will embody and work to reinforce MAA's Core Values. Those values include:
Appreciating the uniqueness of each individual
Communicating openly and with integrity
Doing the right thing at the right time for the right reasons
Duties and Responsibilities
Manages the facilities administration for a regional office including, but not limited to, managing vendor contracts, maintaining inventory in corporate lounge, coordinates scheduling and setup for training room(s); coordinating corporate departments for furniture purchases, scheduling special cleaning and other related tasks.
Organizes and manages commercial departmental leases and files; prepares lease files after execution and updates pertinent reports; manages tenant allowance processes.
Serves as primary contact for the Commercial Cafe software program; monitors activity and assists tenants as needed with implementation of program.
Processes invoices with appropriate account codes; interacts with accounting department to ensure timely payment and process.
Coordinates monthly accounts receivable meeting; prepares and processes default notices as needed.
Assists Commercial Property Manager as needed with operational management duties.
Performs other related duties as assigned to meet the needs of the business.
High school diploma/GED
Two to three years of experience in a role related to people administration, facilities administration and/or lease administration required
Prior experience with facilities administration
Prior experience with lease administration and processing
Knowledge, Skills, and Abilities
Knowledge of facilities administration and general operations
Knowledge of lease administration and processing
Skill in developing and maintaining working relationships with both external stakeholders (tenants, vendors) and internal stakeholders (company associates) to maximize organizational productivity
Skill in collaboration within and across teams while being proactive in communication style to anticipate issues and provide prompt responsiveness
Skill and ability to clearly and concisely communicate verbally and in writing
Ability to maintain confidentiality and maintain appropriate discretion
Knowledge and skills to manage multiple tasks, organize, prioritize, and meet deadlines
Proficient in Microsoft Office including Word, Excel, and Windows
MAA recognizes that talented people are attracted to companies that provide competitive pay, comprehensive benefits and outstanding advancementopportunities. We offer a comprehensive benefits package* including, but not limited to, the following:
* Apartment Discount
* Medical, Dental and Vision Insurance
* Vacation, Sick Leave, and Holiday Pay
* Life and Disability Insurance
* 401(k) Retirement Plan
* Tuition Reimbursement
* Adoption Reimbursement
* Opportunities for promotion and internal career advancement
*Eligibility for benefit plans and programs vary based on hours worked and length of employment.
We are committed to providing service excellence and value to those who depend on us at MAA. Our people-first approach has been transforming properties into communities and apartments into homes for over 25 years. As the largest owner-operator of multifamily apartments in the United States - we are established leaders in the real estate space - bringing tremendous opportunities to those looking to build their careers. We invite you to explore our Brighter View and find your place at MAA!
MAA is a real estate investment trust (REIT) that focuses on the acquisition, selective development, redevelopment and management of multifamily homes throughout the Southeastern and Southwestern regions of the United States.
Our mission at MAA is to deliver superior service and value for our residents, employees and shareholders. We refer to this as creating "A Brighter View" and we are doing it every day.
In fact, we proudly display "Our Brighter View" plaques at every MAA office just to serve as a daily reminder of our focused mission. MAA is committed to remaining true to our rich tradition of service to each other, to our residents, and to our shareholders. We respect the privilege to providing value to those whose lives we touch.
Please click on the links below to learn more about MAA’s culture and corporate charity as well as view MAA’s Corporate Profile: