Career Center

The Project AP Specialist is responsible for the accurate and timely processing of vendor invoices for the Construction department. The position reports directly to the Director of Construction Administration and Accounting and may take direction from the Contract Administrator and/or the Construction Manager.

Process invoice batches in accordance with the accounts payable methodologies established in Cushman & Wakefield's accounts Policies and Procedures Library as well as the CM Standard Operating Processes and Policies.

Ensure all project related invoices are processed within 24 hours of receipt and prior to monthly close-outs. Prepare month end client statements and reports as needed.

Perform research on vendor statements, inquiries, discrepancies as needed.

Assist with unit renovation invoice audits and maintain the unit renovation tracker.

Complete end of year job cost reconciliations

Contact vendors to assist with Vendor Compliance and collection of invoices

Demonstrates an acceptable level of accuracy and productivity in relation to data entry.

Accommodates requests and answers inquiries made by the vendors, construction department staff, and accounting department.

Maintain project budgets, identifying when Change Orders are needed and address invoicing questions and issues with Contract Administrator and Construction Manager.

Performs other related duties as required or requested.