Serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications system; keeps front desk operations running smoothly while maintaining a professional demeanor.
Control multi-line phone system, directing calls appropriately
Forward any messages from previous night/weekend voice mail messages
Sort and distribute incoming mail in a timely matter, and deliver outgoing mail to the receptacle daily
Greet visitors and communicate with employees upon their arrival
Keep the schedules for the conference rooms updated on the shared Outlook calendar, post daily schedules of meetings outside each conference room
Setup Conference room with coffee, cups, etc. , for meetings as needed
Assist in deliveries and outgoing mail when needed, notify employees of packages received
Keep the front lobby, break room, kitchen and reception area tidy and presentable
Assist in miscellaneous administrative tasks as they are assigned
Maintain inventory of office and kitchen supplies
Prepare UPS waybills for any overnight shipments
Maintain monthly Incident Report Log Book
Update Property list as needed
Equipment - monitor and maintain copier, fax, postage machine supplies and service
General filing as needed
Distribute faxes as received
Perform any other related duties as required or assigned
High School Diploma or equivalent
At least one year of prior receptionist/administrative experience required
Prior property management experience a plus
(The physical demands characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions).
The work is described as light in physical demand. Requirements include the ability to frequently sit, stand, walk, and reach forward and overhead, finger, and grasp. Must be able to occasionally bend, crouch, or stoop. Must be able to lift and carry up to 25 pounds. Must have close and distance vision as well as the ability to adjust focus.
(The working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions).
Normal office work environment with little or no exposure to undesirable elements.
Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.
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Cushman & Wakefield is a leading global real estate services firm. As a leader in multifamily property management, we deliver exceptional value through tailored solutions that create efficient and engaging communities. Our passionate approach, strong operational practices and high-performing teams unlock every property’s ability to provide residents with a place they can truly call home.